Definition: Desk Booking

Desk booking, also known as desk booking, is a workspace management solution that allows employees to reserve a specific workspace for a specific time or date.

This method is gaining popularity among companies adopting flexible work models such as remote and hybrid working.

Flex office management tools, like BeeMyFlex, make this process easier by providing visibility into workspace availability and allowing employees to reserve workstations in advance.

How Office Reservation works

The office reservation process generally involves the following steps:

• An employee searches for a workspace adapted to their needs via a dedicated platform, such as BeeMyFlex.

• The employee selects the desired desk or workspace and confirms the reservation.

• The office management system automatically updates workspace availability, informing other employees when a given workstation is occupied.

This system not only optimizes the use of office space, but also promotes collaboration and knowledge sharing among employees, encouraging them to work in different environments and interact with different colleagues.

According to a 2020 study published by Steelcase, 75% of companies that adopted desk booking solutions saw an increase in collaboration between employees.

Advantages of Office Reservation

The benefits of reserving office space are numerous, both for employees and businesses:

Optimization of office space use: Desk booking solutions enable businesses to use their office space more efficiently, reducing real estate costs and maximizing employee productivity.

Improved collaboration and communication: Desk booking encourages employees to work in different environments, thus promoting exchanges and collaboration between teams.

Reduction of travel and carbon footprint: By allowing employees to reserve workspaces close to their home or place of residence, companies can help reduce CO2 emissions and improve work-life balance.

Integration of a Flex Office Management Solution

Integrating a flex office management solution, such as BeeMyFlex, can greatly facilitate the implementation of an office reservation system.

These solutions offer functionalities such as the visualization of office occupancy in real time, the management of reservation schedules, and the possibility of reserving additional equipment and services.

According to a 2021 study conducted by Verdantix, 40% of companies that adopted flex office management solutions saw an increase in employee satisfaction.