Features to expect from the best flex office software in 2025
The world of work is changing rapidly, and flex workspaces are becoming the norm.
To get the most out of this new way of working, it is essential to have a solution that is simple and intuitive to use and easy to implement.
Let's explore the must-have features to expect from a flex office software in 2025.
From booking to occupancy tracking and data analysis to collaboration, learn how these features can improve your flexible working experience.
Space reservation and viewing features
Some employees still regret their assigned place as they have always known it and are afraid of moving to a flexible world.
We must therefore give meaning to the day spent at the office and encourage formal and informal collaboration, something that teleworking does not allow.
To help the employee in this transition, a flex office management tool may be your best ally.
But for this it must offer the following functionalities:
- Allow users to quickly and easily reserve the spaces they need, via their everyday tools such as their smartphone or Microsoft Teams
- Have an immediate visualization of the capacity of the space, a plan for getting around as well as indicators such as accessibility for people with reduced mobility.
- Have a summary view of the people present that day in the workspace by allowing you to search for them by team, by project or by favorites.
Occupancy tracking and data analysis for efficient space management
A high-performance flex office software in 2025 must offer an accurate tracking of workspace occupancy.
Using dashboards, it should make it possible to collect and monitor data on the actual use of spaces. This allows managers to obtain an accurate view of capacity utilization and allocate resources optimally.
Using built-in data analytics capabilities, managers can identify booking and usage trends, allowing them to make informed decisions to maximize space efficiency.
Offices are the second biggest cost item for businesses; optimizing them immediately means making significant savings.
Reservation of all resources associated with office life
In a flexible working environment, it is crucial that employees can be confident that they have all the necessary items available to them when they come to the office, and that they have the option to reserve them in advance .
Parking space, meeting room, shared vehicle, meal tray, massage session, specific tools?
The only limit should be what you can put in place for the well-being of your employee, not what the tool allows you to reserve.
The best flex office software in 2025 must therefore allow advance booking of everything that can be reserved in your company.
BeeMyFlex meets these needs
Used by more than 10,000 people every day, BeeMyFlex is the solution to all of those issues.
Interactive Office Map :
The interactive office map allows users to instantly view all available desks on a given site. With an intuitive navigation system, users can zoom in on different areas, pinpoint where their colleagues are seated, and access detailed information about each workspace.
Each desk displays its real-time status (available or reserved), along with the name of the person occupying it, making it easy to choose the most suitable location. In just a few clicks, users can book a desk near their teammates, select a space that matches their work style (quiet zone, collaborative area, etc.), and make the most of their day at the office.
This feature provides a seamless and collaborative flex office experience, combining visibility, simplicity, and efficiency.
Calendar :
In a few clicks, the employee can enter their day, a period or even copy a previous week.
In addition, BeeMyFlex is available on mobile (iOS and Android) as well as in full on Microsoft Teams in order to always be available to employees.
Finally, its integration with the main HRIS tools, Calendar (Office 365 or Google) as well as Outlook allows you to import leave in order to avoid any double entry.
Forecasts :
On a single screen, find where each person in your team or project is located throughout the month in order to instantly identify the days when your presence on site is most useful.
Dashboards:
Navigate the data intuitively and on different axes in order to understand the uses of your company and be able to optimize your spaces. Some of our clients have been able to reduce their workspace by 40% and save the same amount on their rent!
Contact us:
For more information or for an expert to study your needs, do not hesitate to make an appointment!