Optimize your flex office with space occupancy dashboards

Adopting flex office is much more than just a simple office reorganization. It is a strategic In a world where work is rapidly evolving and companies are striving to maximize their efficiency, the concept of flex office has gained popularity.

By adjusting the size of the premises and grouping employees, companies can achieve significant savings on rent and real estate costs while reducing their carbon footprint and energy consumption.

In this article, we present how BeeMyFlex, our Flex Office management software, will allow you to fully leverage these benefits.

Spatial flexibility for financial savings:

Flex Office is a working mode that allows companies to optimize the use of their workspace in a more flexible and efficient manner.

Unlike traditional offices assigned to each employee, flex office offers a dynamic work environment where employees can choose their location each day based on their specific needs.

This concept is based on the idea that employees do not need a fixed desk to accomplish their daily tasks.

Instead, they can use flex office software like BeeMyFlex to book the workspace that best suits their activities for the day. For example, if an employee needs to collaborate closely with a team, they can book a meeting room equipped to facilitate exchanges and creativity. If they need to focus on an individual task, they can opt for a quiet and isolated space. This flexibility allows employees to easily adapt to their changing needs and optimize their productivity.

In addition to the benefits for employees, flex office software offers significant economic advantages for companies.

By enabling more efficient use of workspace, companies can reduce the overall size of their premises. This translates into significant savings on real estate costs and rents, as they no longer need to rent or buy unused or underutilized space. The savings achieved through flex office can be reinvested in other strategic areas of the company, such as research and development, technological innovation, employee training, or improving employee benefits.

Moreover, BeeMyFlex allows companies to better track and analyze workspace usage.

Thanks to space occupancy dashboards, companies can obtain valuable insights into usage trends, employee preferences, identify spaces that are reaching saturation, and anticipate growth needs, etc.

This data can be used to make more informed decisions regarding space planning, resource optimization, and improving the employee experience.

Reduction of environmental impact:

By grouping employees in a shared workspace, Flex Office also helps reduce the carbon footprint and energy consumption of companies.

Thanks to the use of flex office software BeeMyFlex, companies can optimize the allocation of desks based on employee availability and their specific needs, which significantly reduces the number of unoccupied desks.

Indeed, one of the major advantages of Flex Office is that it prevents the waste of energy and resources. Instead of having fixed desks assigned to each employee, Flex Office allows for efficient management of the workspace by ensuring optimal desk occupancy.

This optimization has a significant impact on the energy consumption of companies. By reducing the number of unoccupied desks, companies can efficiently adjust air conditioning, lighting, and heating systems to meet the actual needs of present employees. This saves energy by avoiding heating or cooling unused areas, leaving lights on unnecessarily, or operating equipment without necessity.

Moreover, Flex Office also facilitates the implementation of sustainable practices, such as waste management, recycling, and the use of eco-friendly supplies. By grouping employees in the same workspace, it is easier to implement waste reduction and environmental awareness initiatives. Companies can create sorting areas, promote the use of recyclable materials, and encourage employees to adopt environmentally friendly behaviors.

By adopting flex office and our tool, companies can therefore reduce their overall carbon footprint. Not only do they optimize the use of their workspace, but they also contribute to the preservation of natural resources and the reduction of greenhouse gas emissions.